LOCAL ARTISTS EXHIBITING: Art Work, Jewellery, Silk Scarves, Wool Work, Gourmet Preserves,Weaving Hangings, Stitchery, Embroidery, Art Glass, Framed photographic prints, Pottery, Greeting Cards, Soft Toys, Pyrographics, Decorative Candles, Silver Jewellery, Felt art, Decorative signs and Wood Work
GOOSEBERRY HILL ARTS & CRAFTS GROUP
NEW MEMBERSHIP INFORMATION
We are a group of artisans who produce high quality arts and crafts that are hand-made. Our objective is to hold two exhibitions per year to exhibit and sell our artefacts. We aim to sell our products at affordable prices but still maintain very good quality and uniqueness. Each member must be willing to support the group by taking on some administration duties and duties to help set-up, run and close-down each exhibition. The group is not able to carry members who do not volunteer and assist with our activities.
There are many tasks to do in running the group and preparing for exhibitions and all members must contribute in some way. Tasks are allocated to members at the meeting prior to the exhibition and Members are encouraged to volunteer for tasks they are prepared to assist with. If Members are not present at this meeting they may be assigned tasks they may not want to do.
We hold two exhibitions each year over the second weekend in April and the second weekend in November. Exhibitors may set up their displays from 8am on the Saturday of the exhibition and displays are left overnight on the Saturday evening. We commence to pack up at 4pm on the Sunday of the exhibition. Members are expected to attend both days and not pack up early as we have visitors right up until closing time at 4pm. All exhibitors are expected to help in packing up tables and chairs and sweeping the floor at the close of each exhibition.
Exhibition Venue: Kalamunda Agriculture Hall 48 Canning Road, Kalamunda
Exhibition Time: 10am – 4pm on both Saturday and Sunday.
Several Members work in the office and kitchen and we rely on each other to man tables. Members must share time in the kitchen to make teas and coffees for visitors where we do not have volunteers and a schedule will be drawn up. Members are asked to support each other and where required write up sales from other members’ tables in their absence. Tea, coffee and biscuits are available and free to Members, and bottled water may be purchased. Members are advised to bring lunch as there are no shops in the near vicinity. A fridge is available in the kitchen to keep food cold. As we have no permit to sell food, Members may bring food to share with other Members, but not purchased by the public.
Invitations are printed and distributed by all Members prior to the event. Emails are also sent to interested people who have registered on our email list. Numerous road signed are placed at strategic positions in the area and flyers are placed in shops and on noticeboards in the area. This system works well and complements our advertising in The West Australian, our facebook page Gooseberry Hill Art and Crafts and website at http://gooseberryhillartscraftsgroup.weebly.com
The group has a meeting on the Monday evening 5 weeks before each exhibition and the Monday evening a week following each exhibition for a review of the exhibition and sales payouts. The AGM follows the April exhibition payout meeting. Meetings commence at 7:30pm and close by 9:00pm. All members are expected to attend these meetings whenever possible, however guest artists do not have to attend until their membership has been confirmed.
Membership Application Process
Membership occurs in two stages, the first stage is as a Guest Artist where the applicant exhibits at the next exhibition and then the second stage occurs where both parties agree and the artist is invited to join the group as an active member. If you would like to register your interest in active membership or a guest artist please complete the Membership Application Form and post it to PO Box 481 Kalamunda WA 6926, or email it to email@example.com. Your application will be presented at the next meeting of the group. You will be requested to provide some samples of your work, and paintings and photographs are to be framed or mounted, with all items clearly marked with their prices. Members of the group will then vote on the application and the applicant will be notified. Samples will be returned to applicants. The group will not accept applications that duplicate artefacts already exhibited by current members.
Membership Fees and Commission
Annual membership fees are $40 per person and this entitles the member to a stall, floor or wall space at the two exhibitions per year. Wall space is approximately 5 meters long and displays 6-8 medium sized framed works. Members using tables have one table (dimensions 1.8 metres x 0.76 metres) provided and may provide their own display stand. If a display stand is not used then the member may share a second large table with another member. Each member will need to purchase the group’s green table cloths at $25 each to ensure that the same coloured cloths are used for all exhibitors. This table cloth fee is refunded when you leave the group and you return the tablecloth. Members may lay a top cloth of any colour over the green tablecloth issued to cover the top of the table only (the sides should display the green cloth provided). Membership fees for the following year are deducted from the member’s payout at the end of the first exhibition for the year.
All sales are handled by a central Cashiers Office and credit card facilities are provided courtesy of the Bendigo Bank. To facilitate sales all exhibitors are given a docket book in which sales are entered detailing the item/s and the price. The top copy of each docket is given to the customer and the carbon copy is used for reconciliation at the end of the exhibition. As customers walk around the exhibition and purchase items they will collect dockets from each exhibitor they purchase from and then make on payment at the Cashiers Office. The Cashier stamps each docket as Paid and the customer may then pick up their goods from each exhibitor they have purchased from. Each exhibitor provides their own wrapping paper, carry bags and protective wrapping if required.
Each member and guest artist pays 15% commission on the sales from the exhibition to cover the cost of hiring the hall, insurance and other costs associated with the exhibition. The commission is deducted from each exhibitor’s total sales and payment is made within 10 days of the exhibition, usually distributed at the payout meeting after the exhibition. The group has agreed that dockets be raised for ALL purchases (those between exhibitors, and between exhibitors and customers) and all transactions go through the Cashier.
If you would like to apply for membership of the group please complete the attached Membership Application Form and post it to PO Box 481 Kalamunda WA 6926, or email it to firstname.lastname@example.org